Presentation Design: 20 Tips For PowerPoint, Keynote and Co.How to create PowerPoint presentations that make you and your message look good
What makes a convincing presentation with presentation software? Here are some tips for presentation design with PowerPoint, Keynote and Co.
The majority of PowerPoint presentations should be protected from laws such as those governing the misuse of narcotics. For a long time, the audience has to endure lengthy presentations with details that provide neither personal reference nor inspiration and certainly do not generate any positive emotions. Typical are tons of meaningless numbers, a lot of text, and boring theory. Overloaded slides dominate. Unprepared presenters cling to the bullet point. The interest of the audience is put to sleep!
PowerPoint from Microsoft™ is a widespread computer presentation program of Microsoft™. Another product for this purpose is Keynote™ from Apple™, and there are other programs or apps. Presentations can be created and accompanied by such programs.
Presentation software is always under criticism. Like any tool, it can be used well and badly. Negative examples are usually based on the fact that no basic knowledge and skills were acquired to build presentations. Then the information is ruthlessly squeezed into the presentation slides.
PowerPoint is when someone works 4 hours, so he can show in 20 minutes what he could say in 5 minutes.
PowerPoint can be a powerful tool to support a presentation. But it can also cause the listener to fall asleep, called Death by PowerPoint. Or being misused to distract from the essential. Like any tool, it is the user who decides whether to use it wisely or not.
1. Keep your distance from the computer at the beginning
Do not start the presentation design with the presentation software. If you start right away with PowerPoint and Co., then you restrict your possibilities right from the start.
2. Bullet points
With enumerations, the creation of presentation slides is quick and easy. That’s why bullet points are so common. During the presentation, speakers orient themselves along with the keywords and think they can save time for proper preparations.
For the audience, this is no pleasure! Use bullets as sparingly as possible.
3. Use simple graphics
Graphics should be easy to understand. Complex images bind the audience’s attention for too long and reduce the speaker’s impact.
4. Each slide has a maximum of one core message
Stay concentrated and encourage your audience to do the same. Dedicate a maximum of one core message to each slide.
5. Do you have a beautiful logo?
It is great if you are proud of your logo. Just, please don’t overdo it. It is enough to have the logo on the first and last pages. The same applies to your domain and other contact details.
6. Visual gimmicks
It flickers and flutters, and every animation PowerPoint offers should be tried out? Don’t torture the eyes and nerves of your audience.
7. Embed fonts
If the presentation software allows it, embed your fonts in the file. Otherwise, impressive visual effects may occur during the presentation on a foreign system. They rarely support your message.
Put keywords on your slides instead of worded text. Long texts tempt you to read them aloud, and the audience will do the same. This makes you superfluous or even disturbs the reading of the audience. And to be honest; how well can you read aloud, and would you like to experience this yourself as a participant in the audience?
9. Simple graphics or photos instead of lots of text
Visualize your messages in such a way that they can be understood quickly and clearly. A simple photo, a sketch underlining the statements of speakers are good.
10. Embed multimedia elements
It is safer to embed multimedia elements so that they also work during the presentation. What worked in the office can look completely different on another computer. Also, file often on the computer or server in the office and are inadvertently not taken along.
11. Standard quality
A large headline, about five bullet points and quickly set a nice picture next to it. Ready?
Most presentations with PowerPoint and Co. look similar. This quickly leads to fatigue in the audience. Those who design their slides more differently and appealingly attract and hold the attention of the audience.
The choice of font is a statement. Beyond standard fonts, such as Times New Roman and Arial, there are worthwhile fonts to discover. In addition to readability, the message of the font also plays an important role. Please be careful with the number of fonts used.
13. Own hardware for the presentation
Preferably, use your trusted hardware for the presentation. Better be safe than sorry! Murphy is already waiting to be remembered.
14. Corporate design
Coordinate the presentation with the corporate design.
15. Graphic designers can be very helpful
Not everyone has the budget for first-class graphic designers. But they can do what only graphic designers can do: excellent design!
When it comes to a presentation, schedule support from graphic designers.
I’m not a graphic designer, so I’m always interested in recommendations of graphic designers. If you know someone …?
16. Presentation slides are aids
More is better? No, the saying “less is more” also comes true in presentations. With presentation software and presentation slides, the respective goal should be supported. Even the most beautiful slides should not replace the speaker’s presentation. Otherwise, the file could be sent by e-mail. Not every piece of information you want to convey should be found on the slides. The slides should not replace the presentation but underline it. Remember that the focus is on you as the speaker and your message, not your presentation slides.
17. Presentation slides as a handout
To save time, presentation slides are created in such a way that they serve as a handout. The opulent result then confuses the audience.
Murphy prefers to be seen where it is most spectacular because that is his nature. So: Print out your slides! The poor forest? Yes, that’s right, but it calms you down.
19. Media combinations
Even the best digital presentation slides can be supplemented with analog sketches completed on site. Reach for the pen in between and go to the flip chart. This will help you attract attention.
Make sure that the desired emotions are also transported via the image protection presentation.
Those who do not speak are not heard, and even those who speak up are not always successful. There are a few more steps that need to be mastered.
Do you want to convince with your message and also as a personality? Then I will help you to prepare your speeches and presentations. You determine the scope. At least, I recommend a test run with professional feedback for you and your message. Then you will know how you and your content are perceived, what you should do and what you should leave out, where there is potential. Why do you want to get such helpful feedback so late after your real performance? Then it is too late for adjustments. Benefit from the advantage. My definition of luck: Preparation meets opportunity.
You can best estimate for yourself where the effort is worthwhile concerning the expected benefit. Here you will find the fees for my support (communication, psychology, language, structure, voice, body language, storytelling, rhetorical means, media such as PowerPoint and Co., etc.)
By the way, many people suffer from such intense stage fright in front of an audience and therefore their performance lags behind their possibilities. Too bad, because with my help performance in a good condition is possible. Just in case...
How convincing are you and your messages in speeches and presentations? How good are you in the 111+ most important presentation skills? I have been analyzing speeches since 1998. After evaluating 14,375 speeches and presentations, I can tell you very precisely what has which effect on which audience. Let me give you the feedback that will help you get ahead. You will receive essential feedback and recommendations, as well as the impulses you need to convince your audience in concrete situations.
Are you interested? Then you will find here the information on feedback with recommendations for improvements of speeches and presentations.
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Published: February 3, 2007
Author: Karsten Noack
Revision: October 23, 2021
German version: https://www.karstennoack.de/praesentationsfolien-praesentationsdesign/